901 Andrade Avenue
Calexico, CA 92231
(760) 768-3800
BOARD OF EDUCATION SUPERINTENDENT
Ruth V. Duarte, President Richard P. Fragale
Norma A. Aguilar, Clerk/Vice President
Gloria G. Romo, Member
Antonio T. Valenzuela, Member
Joong S. Kim, Member Joong S. Kim, Member
Antonio T. Valenzuela, MemberBOARD OF EDUCATION ADMINISTRATION
Gloria G. Romo, President Interim Superintendent:
Joong S. Kim, Vice President Richard P. Fragale
Ruth V. Duarte, Clerk
Norma A. Aguilar, Member
Antonio T. Valenzuela, Member
REGULAR BOARD MEETING
REGULAR BOARD MEETING
District Administration Board Room
901 Andrade Ave.
Calexico, CA 92231
TuesdayThursday, JanuaryJune 28, 2012July 19, 2011
6:006:00 P.M.
*** PERSONS WISHING TO ADDRESS THE BOARD ***
All persons are encouraged to attend and participate (where designated) in meetings of the Calexico Unified School District Board of Trustees. Please fill out the form available at the door, and submit to the Secretary of the Superintendent prior to the meeting. Your comments will be heard (with no action taken) under the designated section of this agenda. The Board President may limit the time of presentationFor all presentations, the presenter will limit his or her presentation to five (5) minutes. Public comments will be limited to ten (10) minutes total, and each Board Member will limit his or her comments to three (3) minutes. Each presentation, including public and Board Member comments, shall not exceed twenty (20) minutes. to three minutes. The Board will set aside up to 20 minutes for public input. For the record: state your name, title, whom you represent, and the agenda item you are addressing. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. The District will not respond to your comments at this time. Your questions, concerns and/or input will be referred to the appropriate Department.
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THE BOARD'S PROCEEDINGS ARE TAPE-RECORDED
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COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA)
The Calexico Unified School District, in compliance with the Americans with Disabilities Act (ADA) and California Government Code section 54953.2, provides special accommodations to individuals who may need assistance with access, attendance, and/or participation in Board meetings. Upon written request to the District, disability-related modifications or accommodations, including auxiliary aids or services, will be provided. Please contact the Superintendent’s Office at 760.768.3800 for specific information on resources or programs that may be available for such accommodation. Please call at least 48 hours in advance of meetings and five days in advance of scheduled services and activities.
Next Resolution Number: 462148-0606-121
A. A. CALL TO ORDER Time called to order:___________
____ Gloria G. RomoRuth V. Duarte, President
____ Norma A. AguilarJoong S. Kim, Clerk/Vice-President
____ Ruth V. DuarteGloria G. Romo, ClerkMember
____ Joong S. KimNorma A. Aguilar, Member Antonio T. Valenzuela, Member
____ Antonio T. Valenzuela, Member Joong S. Kim, Member
B. PLEDGE OF ALLEGIANCE Led by__________________
C. APPROVAL OF AGENDA
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
A. PRESIDENT’S REPORT
A. COMMENTS FROM PUBLIC
The Board will take any and all comments from the public related to either an item on
the agenda, open or closed session, or any other item of District business that is not
on the agenda.
D. PRESENTATIONS
DELAC Presentation-Patricia Tellaeche & Julieta Aguilera, DELAC President & Committee Members
PUBLIC HEARING: General Waiver Request (6:30pm)
Written or oral comments will be heard at this time regarding the consideration of the approval of the general waiver request in compliance with Ca. Education Code Sections 33050-33053. (E1)
Y. Calderon-Does it need a recommend
E. PRESIDENT’S REPORT
F. COMMENTS FROM PUBLIC
The Board will take any and all comments from the public related to either an item on the agenda, open or closed session, or any other item of District business that is not on the agenda.
G. SUPERINTENDENT’S REPORTS
1. Cash Status Update –
1. –Mei RandleMonthly Financial Report
2. Superintendent
a. Governor Update-RDA Funds
b. American Literacy Award
c. Waiver Exemptions for Deferrals
a. Cash balance report
Discipline Policy Procedures
Lawyer expenses for the last 10 years
History of expenditures for contracts for facilities lent out to different entities.
Noon duty report by school site.
Implement monthly financial report on the agenda.
PRESENTATIONS
Jefferson Modernization Update-Raul Martinez
B. PLEDGE OF ALLEGIANCE Led by__________________
C. APPROVAL OF AGENDA
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
D. COMMENTS FROM PUBLIC
The Board will take any and all comments from the public related to either an item on the
agenda, open or closed session, or any other item of District business that is not on the
agenda.
Calexico Unified School District
Regular Board Agenda – Page 3
January 12, 2012
H. CONSENT AGENDA
E. SUPERINTENDENT’S REPORT & COMMENTS
F. CONSENT AGENDA
1. Approve Minutes of Regular Board Meeting held on May 31, 2012 & Special Special Meeting held June 14, 2011SpecialBoard Meeting held on May 31, 2012. (H1)
2. Approve Accounts Payable Prelists from 2011-12 budget. (H2)
3. Approve Accounts Payable Prelist from July 5, 2012 from the 2012-13 budget. (H3)
4. Approve Consultants/Contracts/Agreements/MOU’s as presented:
a. MOU with ICOE Support Services Dept. for Nursing (Health Aide II) Services for student ID# 8031220288 for 2011-12 school year. Funded by: Sp. Ed. Funds (H4a)
b. MOU with ICOE Support Services Dept. for Nursing (Health Aide II) Services for student ID# 3183045467 for 2011-12 school year. Funded by: Sp. Ed. Funds (H4b)
c. MOU with ICOE Support Services Dept. for Nursing (LVN) Services for student ID# 5031220882 for 2011-12 school year. Funded by: Sp. Ed. Funds (H4c)
5. Approval of 2012-13 Agricultural Career Technical Education Incentive Grant (H5)
6. Approval of 2012-2013 School Calendar & School Calendar if Tax Initiative Fails. (H6)
7. Approve the Calexico High School Cheerleading Squad to attend Camp on August 10-13, 2012 in UCSD, La Jolla, Ca. (H7)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
I. INFORMATION ONLY:
1. Sunshining of Initial CSEA’s Bargaining Proposal (I1)
J.
I. RECOMMENDED ACTIONS
1. Resolution Commending Sergeant Odin Ayala: Recommendation: That the Board of Education adopts Resolution commending Sergeant Odin Ayala for his dedication and distinguished service to the defense of our Country. (J1)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
Roll Call Vote Required:
President Duarte: Ayes:
Clerk Aguilar: Nayes:
Trustee Kim: Abstentions:
Trustee Romo: Absences:
Trustee Valenzuela: ____________
2. Adoption of 2012-2013 Budget – Recommendation: That the Board of Education adopt the 2012-2013 Budget as submitted. (J2)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
3. Approval of Sunshining of District’s Proposal to CSEA: Recommendation: That the Board of Education sunshine the proposal to CSEA Chapter #399 for the following term: July 1, 2012-June 30, 2015. (J3)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
4. Resolution Declaring One Modular as Surplus Property: Recommendation: That the Board of Education adopt resolution declaring one modular building as surplus personal property and authorizing the Superintendent to sell the modular building to the City of Calexico Recreational Department pursuant to Education Code Section 17542 for $1.00. (J4)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
Roll Call Vote Required:
President Duarte: Ayes:
Clerk Aguilar: Nayes:
Trustee Kim: Abstentions:
Trustee Romo: Absences:
Trustee Valenzuela: ____________
5. Approval to Re-schedule the August 9, 2012 Regular Board Meeting: Recommendation: That the Board of Education Approve to Re-schedule the Regular Board Meeting of August 9, 2012 to August 8, 2012. (J5)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
J.
I. RECOMMENDED ACTIONS CONTINUED
Roll Call Vote: AYES:
NOES:
ABSENT:
AB
6. Resolution Regarding the Elimination/Reduction of Classified Positions: Recommendation: That the Board of Education adopts Resolution Regarding the Elimination and Reduction of Classified Positions in the Classification of Project Office Assistant, District Services Assistant, Migrant Office Assistant, ASES Parent Liaisons and ASES Campus Security; Corresponding layoff of classified employees. (J6)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
Roll Call Vote Required:
President Duarte: Ayes:
Clerk Aguilar: Nayes:
Trustee Kim: Abstentions:
Trustee Romo: Absences:
Trustee Valenzuela: ____________
7. Resolution Authorizing Budget/Cash Transfers: Recommendation: That the Board of Education adopts Resolution authorizing the Superintendent and Asst. Superintendent of Business and/or Finance designee to make budget and/or cash transfers within and between funds in order to maintain payroll & payable obligations for the period of July 1, 2012 to June 30, 2013. (J7)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
Roll Call Vote Required:
President Duarte: Ayes:
Clerk Aguilar: Nayes:
Trustee Kim: Abstentions:
Trustee Romo: Absences:
Trustee Valenzuela: ____________
8. Summer School Band Camp for Jr. High Students: Recommendation: That the Board of Education approve the 2012 Summer School Band Camp for Enrique Camarena & William Moreno Jr. High Students from August 6-10, 2012. (J8)
[Motion by: _____________, seconded by _____________. Vote: _____________] ACTION
9. Approval to Notify the State to De-activate the County District School Code for De Anza 9th Grade Academy: Recommendation: That the Board of Education gives approval to notify the State to de-activate the County District School Code for De Anza 9th Grade Academy and modify the code for Calexico High School to reflect 9-12 grade levels.
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
J.
I. RECOMMENDED ACTIONS CONTINUED
10. Resolution establishing Fund Balance Policy No. 3112 as required by GASB 54: Recommendation: That the Board of Education adopts policies regarding Fund Balances as required by GASB 54. (J10)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
Roll Call Vote Required:
President Duarte: Ayes:
Clerk Aguilar: Nayes:
Trustee Kim: Abstentions:
Trustee Romo: Absences:
Trustee Valenzuela: ____________
K.
JCLOSED SESSION
1. Student Discipline (Education Code § 49076; 20 U.S.C. § 1232g)
2. Public Employee Appointments: (Government Code § 54957)
-All positions included in Certificated & Classified Employment Reports
33. Public Employee/Discipline/Dismissal/Release (Government Code § 54957)
4. Public Employee Performance Evaluation (Government Code § 54957)
a. Title: Superintendent
5. Education Audit Appeals Panel
4
KL. RECONVENE TO OPEN SESSION
Announcement of action taken in closed session (if applicable)
1. Board Action on Results of Expulsion Hearing Recommendations:
Recommendation: That the Board takes action upon the recommended decisions of the administrative hearing panel relating to the expulsion for the following:
a. Student Case #MCA07201998
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
LM. ACTION REQUIRED - EMPLOYMENT REPORTS:
1. Approve Certificated Employment Report for June 28, 2012January 12, 2012. (M1)(L1)
2. Approve Personnel Commission Classified Employment Report for June 28, 2012January 12, 2012. (M2)(L2)
NM. BOARD MEMBERS’ CLOSING COMMENTS (Board Members Only)
NO. ADJOURNMENT
c. Renewal of Preventive Maintenance & Supply Services agreement with The Digital Fruth Group for 37 Canon Copiers for 2011-2012 school year at a cost of $84,319.18. (F5c)
6. Authorization to extend contract for legal services with GCR, LLP for fiscal year 2011-12. (F6)
7. Requests for Travel:
a. Approve for Trustee Norma Aguilar, Trustee Ruth Duarte and Superintendent Richard Fragale to attend the annual CSEA Conference in Las Vegas Nevada from July 27-29, 2011. (F7a)
b. Approve for the Calexico High School Girls’ Cheerleading Squads and two
chaperones to attend an overnight fundamental/technique camp at UCSD La Jolla,
California from August 12-15, 2011. (F7b)
8. Approval of the inclusion of the CHS Hermanitas Girl Scouts at Calexico High School. (F8)
9. Acknowledge 2011 Internal Revenue Service Standard Mileage Rate at 55.5 cents effective July 1, 2011. (F9)
10. Approval of Instructional Calendar 2011-2012. (F10)
[Motion by: _____________, seconded by _____________. Vote: _____________]
Calexico Unified School District
Regular Board Agenda - Page 3
July 19, 2011
G. RECOMMENDED ACTIONS
1. Board Bylaw 9320(a): Recommendation: That the Board of Education waive the first and second readings and adopt by reading the title only, the revision to Board Bylaw 9320(a) Meetings and Notices -- Regular Meetings [changed Board meeting dates to 2nd & 4th Thursdays at 6:00 p.m.] (G1)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
2. 2011-2012 Board Meeting Calendar: Recommendation: That the Board of Education approves holding regular board meetings on Thursdays instead of Tuesdays. (G2)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
3. Fund Transfer Requests:
a. Recommendation: That the Board of Education approves the fund transfer in the amount of $429,647 from the Adult Education Apportionments in the General Fund into Fund 110. (G3a)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
b. Recommendation: That the Board of Education approves the fund transfer in the amount of $100,000 from the Adult Education Fund (Fund 110) into the Cafeteria Fund to repay the emergency loan. (G3b)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
c. Recommendation: That the Board of Education approves the transfer of Redevelopment Funds from the General Fund into the County School Facility Fund (Fund 351) in the amount of $1,859,414.53 for the Jefferson Modernization Project. (G3c)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
4. Agricultural Incentive Grant: Recommendation: That the Board of Education approves submittal of application for 2011-2012 funding of the Agricultural Career Technical Education Incentive Grant. (G4)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
5. Board Representative appointment to IVROP Board: That President Romo replace Trustee Aguilar as the Board of Education’s representative on the IVROP Board.
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
Calexico Unified School District
Regular Board Agenda - Page 4
July 19, 2011G. RECOMMENDED ACTIONS (Continued)
6. Resolution Declaring an Emergency Requiring Contract for Purchase and Installment of Fire Alarm Equipment for Modular classrooms without advertising for bids.: Recommendation: That the Board of Education adopts Resolution declaring an emergency requiring contract for purchase and installment of fire alarm equipment for modular classrooms without advertising for bids at Blanche Charles Elementary School to accommodate housing students displaced from Jefferson Elementary School due to newly found damages incurred in the April 10, 2010 earthquake. (G6)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
Roll Call Vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
7. Emergency purchase and installation of fire alarm equipment: That the Board of Education approves the emergency purchase and installation of fire alarm equipment at Blanche Charles Elementary School/Robert F. Morales Adult Ed Center from Standard Electronics in the amount of $85,300.(G7)
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
H. ITEMS REQUESTED BY BOARD MEMBERS (No Backup)
1. Ways to assist in fundraising for swimming pool construction
2. Open school playgrounds to children
3. Inter-Board Relations and Board member conduct
I. CLOSED SESSION
1. Student Discipline: Consideration/Deliberation of Panel Recommendations (J1)
2. Public Employee/Discipline/Dismissal/Release (Government Code § 54957)
3. Public Employee Performance Evaluation (Government Code § 54957)
Title: Interim Superintendent
4. Public Employee Appointment (Government Code § 54957)
Title: Superintendent
5. Public Employee Appointment (Government Code § 54957)
Title: Principal (4)
6. Public Employee Appointment (Government Code § 54957)
Title: Vice-Principal (8)
7. Negotiations: Conference with District Labor Negotiators Re: ACT Bargaining unit
(Government Code § 54957.6)
a. Unit: ACT Bargaining Unit
b. Negotiator: Yuri Calderon, GCR, LLP
Calexico Unified School District
Regular Board Agenda - Page 5
July 19, 2011
J. RECONVENE TO OPEN SESSION
Announcement of action taken in closed session (if applicable)
1. Board Action on Results of Expulsion Hearing Recommendations:
Recommendation: That the Board approves the recommendation of the
administrative hearing panel relating to expulsion for the following:
a. Student Case #AB011596 b. Student Case #AA010593
[Motion by: ___________, seconded by ___________. Vote: _____________] ACTION
K. BOARD MEMBERS’ REQUESTS FOR FUTURE AGENDA ITEMS/REQUESTS
FOR INFORMATION (Board Members Only)
L. ADJOURNMENT
