Regular Board Meeting
Calexico USD
November 09, 2017 5:00PM
District Administrative Board Room 901 Andrade Ave. Calexico, CA 92231
A. Opening Items
A.1. Call to Order
A.2. Pledge of Allegiance
B. PUBLIC COMMENTS (CLOSED SESSION ITEMS ONLY)
C. ANNOUNCEMENT OF CONVENING INTO CLOSED SESSION
D. CLOSED SESSION
D.1. Public Employee Appointments & Employments (Government Code Section 54957) All positions included in Certificated & Classified Employment Reports
D.2. Public Employee(s)/Discipline(s)/Dismissal(s)/Release(s)Non-reelection(s)/Non-renewal(s)/Resignation(s)/Reassignment(s)/Transfer(s)/Employments/Leaves of Absence (Government Code Section 54957)
D.3. Negotiations: Conference w/District Labor Negotiators (Government Code Section 54957.6) Negotiator: Carlos R. Gonzales, Asst. Superintendent of HR/Units: ACT/CSEA/Unrepresented/Management
D.4. Conference with legal counsel - Existing litigation
(Government Code section 54956.9, subdivision (d)(1): Complaint for Mediation and Due Process Hearing re Student/Former Student; California Office of Administrative Hearings, Case number: unassigned
D.5. Conference with Legal Counsel-Anticipated litigation
Initiation of litigation pursuant to subdivision (d)(4) of Government Code Section 54956.9 -
Number of potential cases: two
D.6. Conference with Legal Counsel-Anticipated litigation
Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code Section 54956.9
Number of potential cases: two
D.7. Complaints against public employees
D.8. Public Employee Performance Evaluation, Title: Superintendent
D.9. Complaint: Hearing and consideration of appeal of findings, AR 4030
E. RECONVENE TO OPEN SESSION-Approximate time: 6pm
F. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
G.2. Students of the Month Recognitions:
AU: Itzel Ruiz & Francisco Rosette
CO: Daniella Cortez & David Guerrero
CO-9th: Mariana Ledesma & Allen Arreola
EC: Namilia Musso & Jaihden Torres
WM: Sophia Ponce & Mario Espinoza Jr.
G.3. Employee Recognitions: William Moreno Jr. High School:
Nimisha Patel & Michael Mayne
Kennedy Gardens Elementary School:
Connie Castellanos & Fernanda Flores
H. COMMENTS FROM PUBLIC-The Board will take any and all comments from the public related to an item on the agenda or any other item of District business that is not on the agenda.
I. CONSENT AGENDA - all items appearing will be acted upon by one motion, without discussion, unless any item is pulled for separate consideration and action.
I.1. Approval of the Minutes of the Special Board Meeting of October 23, 2017.
J.6. Board Reports-These are informational reports by board members. No action is taken.
K. ACTION ITEMS - Consideration & action/approval of the following items:
K.1. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education for Data Sharing Services.
Speaker:
Elisa Ramirez
Rationale:
The purpose of the proposed MOU is to facilitate and acknowledge the mutual sharing of data and integration between data management systems in an effort to improve efficiencies, establish responsibilities and fee structure between parties.
K.2. Memorandum of Understanding between Calexico Unified School District and Consulate of Mexico to Expand Services under the Existing MOU of Plaza Comunitarias.
K.3. Denial of Claim: Sasha Briseño vs Calexico Unified School District.
Speaker:
Mei L. Randle, Asst. Supt. of Business Services.
Rationale:
The District has received a claim for damages incurred during a CUSD bus traffic accident that occurred on September 26, 2017 causing at least $3,873.42 in damages to the claimant's personal vehicle while parked. The claimant has submitted 2 auto body quotes: Caliber Collision $3,873.42 and Tucker Auto Body $4,630.28.
K.4. Notice of Completion for Calexico High School's Ward Field Grandstands Project.
Speaker:
Jeremey Nielsen - Director of Facilities, M&O
Rationale:
Submitting a Notice of Completion to the County Recorder Office is a requirement with all construction projects. Before the final payment (retention) is made on a public project, the District's Governing Board should take action accepting the project as complete. A Notice of Completion is then recorded with the County Recorder's Office for the purpose of giving public notice that the final payment will be made in 30 days. Public Contract Code Section 7107 says: Within 60 days after the date of completion of the work of improvement the retention withheld by the school district shall be released. Notice of completion for the following: Ward Field Grandstands. Contractor: GT Grandstands. Start Date: May 1, 2016. Completion Date: September 30, 2017. Original Contract Amount: $848,827. Final Contract Amount: $848,827. Retention Payment Due: $84,882.70 (provider chose 10% retention of the minimum 5% required).
Financial Impact:
Original Contract Approved Amount: $848,827.00 Order Changes: $0.00 Final Contract Amount: $848,827.00
K.5. Scheduling of the Annual Organizational Meeting.
Speaker:
Maria Ambriz, Superintendent
Rationale:
Each year, the Board of Education shall hold an annual organizational meeting. The day and time of the annual meeting shall be selected by the Board at its regular meeting held immediately prior to the first day of the 15-day period. (Education code 35143)
Mei L. Randle, MBA, Asst. Supt. of Business Services
Rationale:
Upon the Board's approval of this prelist and the prelist addendum, Accounts Payable will finalize on Tuesday, November 14, 2017 and will receive checks on Thursday, November 16, 2017.
K.7. Authorization to Seek Proposals for ERate Services for the 2018-2019 School Year.
Rationale:
The schools and Libraries Division (SLD) of the Universal Service Fund (FCC) was established to provide affordable telecommunications services to the schools and libraries, specially in rural and disadvantaged communities. CUSD has participated in the annual request for funding of these services since the first year in 1998; and has received funding of over 10 million in the last 18 years. Discounts are based on the free and reduced lunch program. Our current discount rate can be up to 80% (district wide); if the district receives the maximum discount, the cost of the district would be 20% of the total.
K.8. Variable Term Waiver 2017-2018 School Year for Howard C. Fichtel & Theodore R. Gallinat.
Speaker:
Mr. Carlos R. Gonzales, Assistant Superintendent, Human Resources & Risk Management
Rationale:
Provisions within Education Code allow LEA's to employ individuals under a Variable Term Waiver. Approval of this Variable Term Waiver will allow Howard C. Fichtel and Theodore R. Gallinat, "Teacher in Training" to be employed as ROTC Instructors and authorized to provide instruction to Limited English Proficient (LEP) Students with the Calexico Unified School District at Calexico High School; grade level 9-12 for the remainder of the 2017-2018 school year. Mr. Fichtel and Mr. Gallinat must complete the program for the Clear Designated Subjects Special Subjects credential through SDCOE which includes the English Learner Authorization. They must make progress in the program each year. Mr. Fichtel and Mr. Gallinat each understand the if he does not complete the requirements that he cannot continue to provide instruction to Limited English Proficient (LEP) students.
K.9. Discussion and Direction Given to Amend Board Policy-Temporary Athletic Team Coaches and Administrative Regulation-Temporary Athletic Team Coaches.
