Regular Board Meeting
Calexico USD
August 10, 2017 5:00PM
District Administrative Board Room 901 Andrade Ave. Calexico, CA 92231
A. Opening Items
A.1. Call to Order
A.2. Pledge of Allegiance
B. PUBLIC COMMENTS (CLOSED SESSION ITEMS ONLY)
C. ANNOUNCEMENT OF CONVENING INTO CLOSED SESSION
D. CLOSED SESSION
D.1. Public Employee Appointments & Employments (Government Code Section 54957) All positions included in Certificated & Classified Employment Reports
D.2. Public Employee(s)/Discipline(s)/Dismissal(s)/Release(s)Non-reelection(s)/Non-renewal(s)/Resignation(s)/Reassignment(s)/Transfer(s)/Employments/Leaves of Absence (Government Code Section 54957)
D.3. Negotiations: Conference w/District Labor Negotiators (Government Code Section 54957.6) Negotiator: Carlos R. Gonzales, Asst. Superintendent of HR/Units: ACT/CSEA/Unrepresented/Management
D.4. Conference with Legal Counsel-Anticipated litigation/Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code Section 54956.9: 2 cases
D.5. Public Employee Performance Evaluation, Title: Superintendent
E. RECONVENE TO OPEN SESSION-Approximate time: 6pm
F. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
G. COMMENTS FROM PUBLIC-The Board will take any and all comments from the public related to an item on the agenda or any other item of District business that is not on the agenda.
H. CONSENT AGENDA - all items appearing will be acted upon by one motion, without discussion, unless any item is pulled for separate consideration and action.
H.1. Approval of the Minutes of the Regular Board Meeting of July 13, 2017.
H.4. Professional Development: Three District Coordinators to Attend the Summer Changes Everything National Conference October 23-25, 2017 in Phoenix, Arizona.
Speaker:
Brisa Huerta-Price
Rationale:
Research confirms summer as one of the most inequitable times of the year for millions of young people in America. By attending this conference, we will learn what other districts and community agencies are doing to recruit and retain students in their summer learning program in order to prevent summer learning loss and improve the quality of our summer programs.
Financial Impact:
Funding Source- Title I Registration: $1600; Hotel Approx: $2500; Per Diem Approx: $800; Car rental Approx: $156 Approximate Total: $5000
H.5. Professional Development: Two Maintenance & Operation Workers, Locksmith & (1) Skilled Maintenance Worker to Attend a Certified Facility Locksmith Course on August 28 - September 1, 2017 in Casa Grande, AZ.
Speaker:
Jeremey Nielsen - Director of Facilities, M&O
Rationale:
Certified Facility Locksmith is a 5-day hands-on course that will provide Maintenance staff with a comprehensive knowledge of Locksmithing to handle large facilities with multiple buildings. This training will also provide staff with the skill necessary to become more efficient and competent technicians who can service, install, troubleshoot and master key institutional and traditional key lock systems and door openings.
Financial Impact:
Funding Source: LCAP $1,990.00 Registration Fees $ 465.00 Hotel (Approximate) $ 480.00 Per Diem $ 285.00 Mileage (Approximate) __________ $3,220.00 Total Approximate Cost
I.5. Board Reports-These are informational reports by board members. No action is taken.
J. ACTION ITEMS - Consideration & action/approval of the following items:
J.1. Agreement between Calexico Unified School District and the University of California for Transcript Evaluation Services (UC-TES).
Speaker:
Elisa Ramirez
Rationale:
University provides secured technologies and web services for subscribers to manually transfer and UC to accept personal demographic, academic, and other confidential individual record level data necessary to conduct the evaluation by the UC Transcript Evaluation Service (“TES”)1. Through TES, UC evaluates data as a service for participating California public schools and districts to determine student progress toward meeting the eligibility requirements for the California’s public systems of higher education. UC will implement a cloud-based data warehouse and visualization solution with data provided by SUBSCRIBER, that they, their designees and other authorized parties can securely access. UC will provide annual regional training and referrals to implementation support services as requested.
J.2. Agreement between California School Boards Association and Calexico Unified School District for Policy Manual Maintenance Services.
Rationale:
The manual maintenance services agreement maintains a current digital or electronic copy of district manual including adopted revisions, regulations or bylaws. It permits district and community online access to any policy that has been adopted by CUSD.
Financial Impact:
Funding: General Manual Maintenance Agreement:$3,485.00
J.3. Agreement between California School Boards Association and Calexico Unified School District to Provide Online Access to Policies, Regulations, Bylaws & Exhibits.
Rationale:
Provides regular notifications of policy updates, provides user accounts to access to GAMUT, and provides Online Access to Policies, Regulations, Bylaws & Exhibits.
J.4. Agreement between Spectrum Advertising and Calexico Unified School District for Video Recording Board Meetings for FY 2017-2018.
Rationale:
Board meetings will be uploaded onto our website for community access and live streaming is available.
Financial Impact:
Funding: General $500 per 2-hour meeting. Meetings exceeding 2 hours will be billed at $100 per hour up to 4 hours. Meeting hours exceeding the 4th hour will be billed $200 per hour.
J.5. Agreement between Lori A. Hill and Calexico Unified School District for Consultant Services for LEA Medi-Cal Billing.
Rationale:
The District requires a professional consultant to render certain services and training for the LEA Medi-Cal Billing Option and School-Based Medi-Cal Administrative Activities (SMAA) Program, and Lori A. Hill, is willing to provide such services through its School-Based Medicaid management programs Coordinator Services. In consultation with Lori Hill, the district is of the opinion that we will be able to realize a significant increase in the amount of revenues generated through the LEA Medi-Cal Billing Option and School-Based Medi-Cal Administrative Activities Programs.
Financial Impact:
Funding: SPED A flat fee of $20,000 for the term 20 weeks, to be paid in five payments of $4,400.
J.6. Agreement between Calexico Unified School District and SchoolCity Inc. for Online Data Management System for 2017-2018 School Year.
Speaker:
Lucio Padilla Jr.
Rationale:
School City is a Data and Assessment Management System. This online data management system helps make sense of a huge range of data to provide longitudinal tracking and reporting of student assessment and demographic data. It allows teachers and administrators to combine and utilize data from multiple sources and formats, and then compare and refine those data sets to plan for instruction and intervention. In addition, this service provides the ability to create common district formative assessments. Contract includes a $10,000 fee for onsite training (5 days).
J.7. Renewal of Agreement between Calexico Unified School District and Document Tracking Services for License and other Services related to the Single Plan of Student Achievement and LCAP for 2017-2018 School Year.
Speaker:
Claudia Montaño
Rationale:
Document Tracking Services (DTS) will continue to provide licensing to all Calexico Unified School District schools to use a web-based application for creating, editing, updating, and printing the Single Plans for Student Achievement (SPSA) and LCAP for the 2017-2018 school year. Utilizing this system has saved time in developing the annual document and has provided a template for the SPSA and LCAP format and content to be more consistent among the school sites.
J.8. Service Agreement between Calexico Unified School District and Bright Bytes, Inc. for the 2017-2018 School Year for Data Analytics Platform which Measures and Links Technology Use in Education to Learning Outcomes.
Speaker:
Lucio Padilla Jr
Rationale:
BrightBytes is a learning analytics organization that measures student learning outcomes through complex analysis and educational research. The outputs of the analysis power an online platform that serves as a decision-support system for educators within school, district, and state levels. The organization’s product, Clarity, measures modern learning outcomes and the factors that shape them –identifying strengths and gaps, writing detailed planning documents, and delivering the tools necessary to take action. The platform also tracks progress within the plan, and provides up-to-date reports that leaders can use to make a case for additional resources and report results to stakeholders. The data analysis will focus on technology and learning. It will include the use of surveys completed by students, parents and staff as well as the collection of various points of data to determine and guide decision-making in the investment of technology in our school district.
Financial Impact:
Funding Source: Technology Department's General Fund Total: $16,800
J.9. Contract between Calexico Unified School District and After School Unlimited for Continued Professional Development Services to Expanded Learning Programs (ASES) staff.
Speaker:
Brisa Huerta-Price
Rationale:
For the last two years we have been working with After School Unlimited to provide professional development to Expanded Learning Program staff. In April, two sites were selected for intensive professional development to implement the After School Staff Essential Training. There was a marked improvement in the quality of the programs at both sites so we would like to continue working with them and bring on board additional sites. Expanded Learning Staff will receive training, coaching and feedback and remote access to the consultant for the 2017-18 school year.
J.10. Memorandum of Understanding between Calexico Unified School District and Mission School for Scope of Services and Products to be Provided under Title I, Part A, Title II, Part A, Title III & Title IV.
Speaker:
Claudia Montaño
Rationale:
The Calexico Unified School district has been notified by Mission School, a private school located within the geographic jurisdiction of this school district, of a request to participate in the English Learner (EL) Student Program (Title III, LEP); the Professional Development program (Title II, Part A), and the Title IV, Part B (21st Century Community Learning Centers), funded under the Elementary and Secondary Education Act, as amended by Every Student Succeeds Act, Title II, Part A; Title III; and Title IV, Part B for the 2017-2018 school year. This Memorandum of Understanding (MOU) contains a description of the nature and scope of services and products to be provided by Calexico Unified School District to Mission School in order to serve its EL students, provide professional development to Mission School staff, as well as provide qualifying students access to Calexico Unified School District’s After School Safety and Enrichment for Teens (ASSETs) program.
Financial Impact:
Site Allocation for Title I, Part A, Title II, Part A, & Title III. Federal regulation states that CUSD is required to spend an equal amount of Title I, Part A, Title II, Part A, Title III & Title IV funds per student to service public and private school teachers.
J.11. Memorandum of Understanding between Calexico Unified School District and Vincent Memorial High School for Scope of Services and Products to be Provided under Title I, Part A, Title II, Part A, & Title III.
Speaker:
Claudia Montaño
Rationale:
The Calexico Unified School district has been notified by Vincent Memorial High School, a private school located within the geographic jurisdiction of this school district, of a request to participate in the Socio-Economically Disadvantaged Student program (Title I, Part A); the English Learner (EL) Student Program (Title III, LEP); and the Professional Development program (Title II, Part A) funded under the Elementary and Secondary Education Act, as amended by Every Student Succeeds Act, Title I, Part A; Title II, Part A and Title III for the 2017-2018 school year. This Memorandum of Understanding (MOU) contains a description of the nature and scope of services and products to be provided by Calexico Unified School District to Vincent Memorial High School in order to serve its academically disadvantaged students, EL students, as well as provide professional development to Vincent Memorial High School staff.
Financial Impact:
Site Allocation for Title I, Part A, Title II, Part A, & Title III. Federal regulation states that CUSD is required to spend an equal amount of Title I, Part A, Title II, Part A, & Title III funds per student to service public and private school teachers.
J.12. Memorandum of Understanding between Calexico Unified School District and Our Lady of Guadalupe for Scope of Services and Products to be provided under Title I, Part A, Title II, Part A, & Title III.
Speaker:
Claudia Montaño
Rationale:
The Calexico Unified School district has been notified by Our Lady of Guadalupe Academy, a private school located within the geographic jurisdiction of this school district, of a request to participate in the Socio-Economically Disadvantaged Student program (Title I, Part A); the English Learner (EL) Student Program (Title III, LEP & Recent Immigrant); and the Professional Development program (Title II, Part A) funded under the Elementary and Secondary Education Act, as amended by Every Student Succeeds Act, Title I, Part A; Title II, Part A and Title III for the 2017-2018 school year. This Memorandum of Understanding (MOU) contains a description of the nature and scope of services and products to be provided by Calexico Unified School District to Our Lady of Guadalupe Academy in order to serve its academically disadvantaged students, EL students, as well as provide professional development to Our Lady of Guadalupe Academy staff.
Financial Impact:
Site Allocation for Title I, Part A, Title II, Part A, & Title III. Federal regulation states that CUSD is required to spend an equal amount of Title I, Part A, Title II, Part A, & Title III funds per student to service public and private school teachers.
J.13. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education to provide TK-8th Grade Professional Development in Science and Math to Our Lady of Guadalupe Academy.
Speaker:
Claudia Montaño
Rationale:
Imperial County Office of Education will provide 18 days of trainings on Mathematics and STEM/Engineering Units to Our Lady of Guadalupe Academy staff. There will be three grade spans (TK-2, 3-5, & 6-8) with 3 days of training in mathematic for each span, and with 3 days of training in STEM. The three day per span will include: a. Day One - Training on Math or STEM/Engineering Kit b. Day Two - Demonstration Lesson/Debrief of Math/STEM Lesson c. Day Three - Observation of Lesson with Feedback on a lesson
Financial Impact:
$27,000-Site Title II allocation Federal regulation states that CUSD is required to spend an equal amount of Title II funds per student to service public and private school teachers.
J.14. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education to provide K-2nd Grade Professional Development in Reading and Assessments to Mission School Staff.
Speaker:
Claudia Montaño
Rationale:
Imperial County Office of Education will provide 5 days of training and support to K-2nd grade teachers at Calexico Mission School that will focus on the following: a. Content and development of foundational literacy skills b. The use of RESULTS Assessments c. Demonstration and Implementation Support of the RESULTS Assessments d. Receive an overview of systematic, explicit instruction in word recognition and fluency e. Lesson Demonstration and Guided Planning f. Lesson Observation and Coaching
Financial Impact:
$7,000 (Site Title II and/or Title III allocation) Federal regulation states that CUSD is required to spend an equal amount of Title II and Title III funds per student to service public and private school teachers.
J.15. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education to Provide 3rd-6th Grade Professional Development on Close Reading and Writing to Mission School Staff.
Speaker:
Claudia Montaño
Rationale:
Imperial County Office of Education will provide 6.5 days of training to 3rd-6th grade staff members from Mission School that will focus on the following: a. Meaning Making through Close Reading b. Close Reading Demonstration Lesson and Guided Lesson Planning c. Close Reading Lesson Observation and Coaching d. Walk the Walls: Classroom Visits at Calexico Unified e. Step Up to Writing: Beginning Strategies f. Writing Demonstration Lesson and Guided Lesson Planning Session g. Writing Lesson Observation and Coaching
Financial Impact:
$9,000 for 6.5 days (Site Title II and/or Title III allocation). Federal regulation states that CUSD is required to spend an equal amount of Title II and Title III funds per student to service public and private school teachers.
J.16. Memorandum of Understandings between Calexico Unified School District and Imperial County Office of Education Support Services Department for Nursing/LVN Services 2017-2018 Fiscal Year.
Speaker:
SPED Director
Rationale:
The Imperial County Office of Education Services Department licensed vocational nurse provides professional nursing care by utilizing the nursing process to care for special needs students. The licensed vocational nurse is under the immediate direction of ICOE school nurse in implementing physician orders for services rendered to students enrolled in the ICOE - Special Education School based programs. The specific nursing services covered in this MOU are for medically necessary medical supervision of students during daily home to school transportation. Nurses ride on the bus with students to and from school. LEA's are responsible for costs of services provided to students before and after school.
J.17. Memorandum of Understanding between Calexico Unified School District & ICBHS Youth and for Alcohol & Drug Counseling for 2017-2018 Fiscal Year .
Speaker:
Dennis Price, Director of Special Education
Rationale:
Imperial County Department of Behavioral Health-Youth and Young Adult Program and Calexico Unified School District-Aurora High School, Calexico High School and Calexico 9th Grade Academy,have agreed to facilitate the use of a room/office at school site to provide Alcohol and Drug Counseling to students and/or their families at no cost to either agency from July 01, 2017 through June 30, 2018.
Financial Impact:
No cost to either party. The SCHOOLS will supply the room to be used for counseling and the other items listed at no cost to ICBHS-YAYA. ICBHS-YAYA will not bill the SCHOOLS for services provided to the students.
J.19. Change Order of Additional Costs to Landmark for Professional Services (Inspections) for the Calexico High School Pool Facility.
Speaker:
Mei L. Randle, MBA, Asst. Supt. of Business Services
Rationale:
The District previously approved a contractor for these services in 2013 not to exceed $34,858. It was rebid, and the project estimate for Landmark would exceed that dollar value. The additional costs were estimated at $125,851 for a total of $160,709. Currently, the budget for testing and inspection is $279,000. These costs are included in the pool project budget. To date, Landmark has billed an additional $26,097.35 in Professional Services.
Financial Impact:
$26,097.35 Already included in pool project budget.
J.20. Notice of Completion for Calexico High School Varner Gym Modernization Phase I Project.
Speaker:
Jeremey Nielsen - Director of Facilities, M&O
Rationale:
Submitting a Notice of Completion to the County Recorder Office is a requirement with all construction projects. Before the final payment (retention) is made on a public project, the District's Governing Board should take action accepting the project as complete. A Notice of Completion is then recorded with the County Recorder's Office for the purpose of giving public notice that the final payment will be made in 30 days. Public Contract Code Section 7107 says: Within 60 days after the date of completion of the work of improvement the retention withheld by the school district shall be released. Notice of completion for the following: Varner Gym Modernization Phase I
Financial Impact:
Original Contract Approved Amount: $1,008,000.00 Order Changes: $0.00
J.21. Notice of Completion for Calexico High School Varner Gym Modernization Phase II Project.
Speaker:
Jeremey Nielsen - Director of Facilities, M&O
Rationale:
Submitting a Notice of Completion to the County Recorder Office is a requirement with all construction projects. Before the final payment (retention) is made on a public project, the District's Governing Board should take action accepting the project as complete. A Notice of Completion is then recorded with the County Recorder's Office for the purpose of giving public notice that the final payment will be made in 30 days. Public Contract Code Section 7107 says: Within 60 days after the date of completion of the work of improvement the retention withheld by the school district shall be released. Notice of completion for the following: Varner Gym Modernization Phase I
Financial Impact:
Original Contract Approved Amount: $1,366,303.00 Order Changes: $0.00
J.22. Authorization to Seek Proposals for DSA Required Repairs for Cesar Chavez Elementary Certification Site Plan.
Rationale:
Approval is being requested to seek proposals from service providers and award to most qualified company to meet or exceed district's requirements.
Financial Impact:
Unknown at this time
J.23. Approval of New Course Proposal Agricultural Integrated Science for the 2017-2018 School Year.
Speaker:
G. Williams
Rationale:
The content of the course will allow students to learn physical science concepts for the purpose of satisfying the physical science requirement needed for high school graduation through a curriculum that also emphasizes a foundation in agriculture. This will not be an A-G course (Earth Science is not an A-G course)
Financial Impact:
General Fund, Resource 6330 $12,000 approximately (Need to purchase 170 textbooks)
J.26. Resolution Authorizing Assignment of Teachers Outside of Major for 2017-2018 School Year.
Speaker:
Carlos R. Gonzales, Assistant Superintendent
Rationale:
Education Code Section 44258.3 allows the holder of a teaching credential, by resolution of the Governing Board and with the consent of the teacher, to teach any subjects in departmentalized classes provided verification is made that the teacher has adequate knowledge of each subject to be taught and the teacher consents to the assignment.
J.27. Assignment of Teachers Outside of Major for 2017-2018 School Year with Teacher's Consent.
Speaker:
Carlos R. Gonzales, Assistant Superintendent
Rationale:
There are a number of nontraditional schools which do not have the typical organization found in most elementary, middle, or high schools. Examples of these schools include continuation and alternative schools. The allowable credential assignment options in the nontraditional Continuation schools are described below: EC 44865 provides staffing options for Continuation Schools. A valid teaching credential issued by the State Board of Education or the Commission for Teacher Preparation and Licensing, based on a bachelor's degree, student teaching, and special fitness to perform shall be deemed qualifying for assignment as a teacher in which qualifications are described by this section shall be made only with the consent of the teacher.
J.28. Provisional Internship Permit for Jennifer Meza for the 2017-2018 School Year.
Speaker:
Mr. Carlos R. Gonzales, Assistant Superintendent, Human Resources & Risk Managment
Rationale:
The employee listed below is being employed on the basis of a Provisional Internship Permit. There are no objections by the District and/or its administrators to employee this individual. Applicant Information: Jennifer Meza; Blanche Charles Elementary; K-6 Self-contained Teacher.
J.29. Provisional Internship Permit for Jennifer Chew Pina for the 2017-2018 School Year.
Speaker:
Mr. Carlos R. Gonzales, Assistant Superintendent, Human Resources & Risk Managment
Rationale:
The employee listed below is being employed on the basis of a Provisional Internship Permit. There are no objections by the District and/or its administrators to employee this individual. Applicant Information: Jennifer Chew Pina; William Moreno Jr. High; In School Suspension Teacher.
J.30. Accounts Payable Prelist.
Speaker:
Mei L. Randle, MBA, Asst. Supt. of Business Services
Rationale:
Upon the Board's approval of this prelist and the prelist addendum, accounts payable will finalize on Tuesday, August 15, 2017 and will receive checks on Thursday, August 17, 2017.
