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   Agenda

Regular Board Meeting
Calexico USD
August 24, 2017 5:00PM
District Administrative Board Room 901 Andrade Ave. Calexico, CA 92231

   
  A. Opening Items
  A.1. Call to Order
  A.2. Pledge of Allegiance
  B. PUBLIC COMMENTS (CLOSED SESSION ITEMS ONLY)
  C. ANNOUNCEMENT OF CONVENING INTO CLOSED SESSION
  D. CLOSED SESSION
  D.1. Public Employee Appointments & Employments (Government Code Section 54957) All positions included in Certificated & Classified Employment Reports
  D.2. Public Employee(s)/Discipline(s)/Dismissal(s)/Release(s)Non-reelection(s)/Non-renewal(s)/Resignation(s)/Reassignment(s)/Transfer(s)/Employments/Leaves of Absence (Government Code Section 54957)
  D.3. Negotiations: Conference w/District Labor Negotiators (Government Code Section 54957.6) Negotiator: Carlos R. Gonzales, Asst. Superintendent of HR/Units: ACT/CSEA/Unrepresented/Management
  D.4. Public Employee Performance Evaluation, Title: Superintendent
  D.5. Conference with Legal Counsel-Anticipated litigation/Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code Section 54956.9: 1 case
  E. RECONVENE TO OPEN SESSION-Approximate time: 6pm
  F. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
  G. COMMENTS FROM PUBLIC-The Board will take any and all comments from the public related to an item on the agenda or any other item of District business that is not on the agenda.
  H. CONSENT AGENDA - all items appearing will be acted upon by one motion, without discussion, unless any item is pulled for separate consideration and action.
  H.1. Approval of the Minutes of the Special Board Meeting of August 3, 2017.
Speaker:
Maria Ambriz, Superintendent
Attachments:
August 3, 2017 board minutes
  H.2. Approval of the Minutes of the Regular Board Meeting of August 10, 2017.
Speaker:
Maria Ambriz, Superintendent
Attachments:
August 10, 2017 Board Minutes
  H.3. Acceptance of Donation of a Silk Screening Machine worth $1,500.00 from El Dorado Printers for Calexico High School's Arts and Multimedia Club.
Speaker:
Mei L. Randle, MBA, Asst. Supt. of Business Services
Attachments:
Donation Form
  I. INFORMATION ITEMS
  I.1. Superintendent's Report
  I.2. Measure V Update
  I.3. Attendance Data
Speaker:
Maria J. Ambriz, Superintendent
Attachments:
Multi-Year Attendance Data
  I.4. California Assessment of Student Performance & Progress Data (CAASPP)
Speaker:
Elisa Ramirez & Mario Martinez
Attachments:
SBAC Results
  I.5. Association Comments (ACT/CSEA)
  I.6. Insurance Committee
ROP Committee
Safety Committee

  I.7. Professional Development Summary for August 17, 2017.
Speaker:
Elisa Ramirez & Lucio Padilla Jr.
  I.8. Board Reports-These are informational reports by board members. No action is taken.
  J. DISCUSSION
  J.1. Announcement of Intended Appointee to Fill Vacancy of Jointly Appointed Commissioner.
Speaker:
Maria Ambriz, Superintendent
Rationale:
Pursuant to Education Code section 45246, for vacancies occurring on December 1 ( the normal expiration of a term), the appointee of the governing board and the appointee of the classified employees must publicly announce the name of the intended appointee by September 30. This announcement is not the actual appointment; it is simply an announcement of the intended appointee. (Education Code section 45246(f).) Board Appointee Commissioner Expiration of Term-Nancy Castillo. Term expires on December 1, 2017. Mrs. Castillo is interested in a reappointment should that be the wish of the Board.
 
  J.2. Discussion of Over-time for Classified Staff for 2016-17 SY.
  J.3. Board Self-Evaluation
Speaker:
Michael Castillo
Attachments:
BP 9400-Board Self-Evaluation
  J.4. Implementing Technology for Textbooks at Calexico High School - 9th Grade Campus
  J.5. Pool Abatement
Speaker:
Maria J. Ambirz, Superintendent
Attachments:
CA Commercial Pools Proposal
  K. ACTION ITEMS - Consideration & action/approval of the following items:
  K.1. Agreement between Verizon Wireless and Calexico Unified School District for Antenna Installation on New Light Poles at Calexico High School.
Speaker:
Mei L. Randle, MBA, Asst. Supt. of Business Services
Rationale:
Verizon Wireless approached Calexico Unified School District for a possible 5-year space (12'x22') lease contract for antenna and equipment installation at Calexico High School on 4 new light poles. Verizon Wireless originally agreed to purchase 1 new light pole while CUSD would be left with purchasing the remaining 3 light poles needed. Verizon Wireless has now agreed to pay 2 light poles up front, $342,000.00, and not pay the originally proposed monthly rent of $1500.00 per month until the rent kept pays for the second light standard, $171,000. The Board approved on Verizon would still be responsible for paying on a monthly or quarterly basis all utilities charges for electricity, telephone service or any other utility used or consumed by Verizon.
 
Financial Impact:
Lease Term: 5 year initial term with the option for four additional 5 year terms, for a total of 25 years. $1,500.00 per month within the first term. For each Extension Term, the monthly Rent will increase by three percent (3 %) over the Rent paid during the previous Term. Approximately $500,000 gain over the life of the lease. Verizon will hold rent payment until the $171,000 of 1 light pole is covered. Rent will initiate thereafter. Verizon would be responsible for paying on a monthly or quarterly basis all utilities charges for electricity, telephone service or any other utility used or consumed by Verizon. CUSD's cost for acquiring 2 new light poles would cost approximately $342,000.
Attachments:
Lease Agreement
  K.2. Agreement between Calexico Unified School District and California School-Age Consortium (CalSAC) for the Implementation of the Science Action Club Project (SAC) from August 2017 – June 2018.
Speaker:
Brisa Huerta-Price
Rationale:
Science Action Club is a comprehensive science and nature learning experience designed for middle school youth in out-of-school time. The full suite of resources includes easy-to-read science curriculum guides, supplies for hands-on nature investigations, custom-configured digital learning tools, and professional development training that enables after school providers to offer Science Action Club. Science Action Club would be offered at Enrique Camarena Junior High and William Moreno Junior High.
 
Financial Impact:
$3,200 to be paid with ASES funding
Attachments:
CA School Age Consortium Agreement
  K.3. Renewal of Agreement between Calexico Unified School District and SHI, Inc for Microsoft Software Licenses.
Rationale:
Calexico unified School District has been part of the CAMSA agreement for the last 6 years. This agreement allows the district to get the latest and greatest version of Microsoft software at a reduced cost using a state-wide piggyback contract. The savings over the last 6 years using this contract has been over $40,000. The district pays a fixed amount every year, which covers all computers owned by the district. The contract renewal is for 3 years (2017-2020)
 
Financial Impact:
$36,283.90 Funding source: General fund - Technology Department Budget.
Attachments:
CostAnalysis
SHI-LicenseRenewalQuote
  K.4. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education for Professional Development on Spanish/English Bi-literacy Transfer (SBET) for grades K-6.
Speaker:
Sylvia Yanez
Rationale:
The Professional Development will provide training and support to our Newcomers and Alternative Bilingual teachers on Spanish/English Bi-literacy Transfer (SBET)
 
Financial Impact:
LCAP Goal 1 Action 9 $16,800.00 Subs $3,920.00 Total $20,720.00
Attachments:
Memorandum of Understanding
Professional Development and Support Plan
  K.5. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education for Professional Development for English Language Intervention Teachers (ELIT).
Speaker:
Sylvia Yanez
Rationale:
This Professional Development will provide training to our English Language Intervention Teachers (ELIT) and our coaches on the revised ADEPT test to understand students' language needs, and deepen their strategies to develop oral language proficiency, Foundational Skills and English Language Development Standards.
 
Financial Impact:
LCAP Goal 1, Action 9 Training $2,800.00 Material $70 per participant Total $3,780
Attachments:
Memorandum of Understanding
Professional Development and Support Plan for our ELIT teachers
  K.6. Memorandum of Understanding between Calexico Unified School District and the Imperial County Office of Education regarding Professional Development for CUSD Administrators, Academic Support Teachers, and Support Staff on California Assessment of Student Performance & Progress (CAASPP) Universal and Designated Supports.
Speaker:
Christine Colunga
Rationale:
The purpose of this professional development is to train administrators, Academic Support Teachers, EL Intervention Teachers and EL Specialist on the CAASPP Designated Supports for students. The training will introduce the supports available for different student groups. It will allow for exploration of the site tools, protocols that support a system for making testing coordinators, and test administrators aware of individual student support needs and individual identification of CAASPP (SBAC) Designated Support Tools. Upon signature by the entities, this agreement immediately goes into effect through November 30, 2017.
 
Financial Impact:
Curriculum Department General Funds-$1,400
Attachments:
CAASPP Designated Support Tools MOU
  K.7. Memorandum of Understanding between Calexico Unified School District and Imperial County Adult Education Consortium for SY 2017-2018 for Collaborating & Working Together to Improve the Delivery of Adult Education.
Speaker:
Juan M. Moreno
Rationale:
In mutual collaboration to form a consortium and work together to improve the delivery of adult education. The Consortium Member will contribute and provide data and information relevant to adult education for the AB104 Adult Education Block Grant. Member District will set up a system for State reporting and distribute funds according to the terms in the agreement.
 
Financial Impact:
No cost to the district Funding Of: $284,943.00
Attachments:
MOU IMP COUNTY ADULT ED CONSORTIUM
  K.8. Approval of Submittal of Selected Courses for Adult Education for School Year 2017-2018 to the California Department of Education.
Speaker:
Juan M. Moreno
Rationale:
Adult Education is required to report to the California Department of Education the authorization by the Calexico Unified School District Board of Trustee of the course approval for the 2017-2018 school year.
 
Attachments:
Courses Info.
  K.9. First Reading of Revised Board Policy 6146.1- High School Graduation Requirements.
Speaker:
Elisa Ramirez/Juan M. Moreno
Rationale:
To maintain alignment with the graduation requirements of the Imperial County Adult Education Centers under the Imperial County Adult Education Consortium. It is recommended that the Board of Trustees approve the revision of the Robert F. Morales Adult Education Center graduation requirements from 180 credits to 140 credits, beginning school year 2017-2018. In addition Adult Education Student must be at least 18 years of age, earn a minimum 2.0 grade point average for courses taken and have earned a minimum of 10 credits at Robert F Morales Adult Education Center. This will facilitate the student obtaining a high school diploma in order to be able to transfer to the workforce, training centers or continue to an institute of higher learning. The Robert F. Morales Adult Education Center actual graduation requirements are 180 credits to obtain the Adult Education High School Diploma. These credits include the State required classes English, Social Science, Math, Science, Foreign Language/Fine Arts, Physical Education and electives. In order to maintain alignment with the Adult Centers under the Imperial County Adult Education Consortium, we are requesting to eliminate the 40 elective credits we currently require. Proposed Requirements: English 40 Credits English 9-12 Mathematics 20 Credits Algebra 1 plus 1 Math Course Science 20 Credits Physical Science and Life Science Social Science 30 Credits Wld History, US History, Am Govt and Econ Fgn. Lang/Art 10 Credits Completion of 2 Sem of Fgn Lang or Art PE 20 Credits Successful completion of 4 Semesters
 
Attachments:
Adult Ed. Graduation Requirements
Current BP 6146.1-High School Graduation Requirements
Proposed BP 6146.1-High School Graduation Requirements
  K.10. Provisional Internship Permit for Tyler J. Gentry for the 2017-2018 School Year.
Speaker:
Mr. Carlos R. Gonzales, Assistant Superintendent, Human Resources & Risk Management
Rationale:
The employee listed below is being employed on the basis of a Provisional Internship Permit. There are no objections by the District and/or its administrators to employee this individual. Application Information; Tyler J. Gentry; Calexico High School; 9-12 Grade; Biology/Earth Science Teacher
 
  K.11. Provisional Internship Permit for Karen Chang for the 2017-2018 School Year.
Speaker:
Mr. Carlos R. Gonzales, Assistant Superintendent, Human Resources & Risk Management
Rationale:
The employee listed below is being employed on the basis of a Provisional Internship Permit. There are no objections by the District and/or its administrators to employee this individual. Application Information; Karen Chang; Enrique Jr. High School; 7-8 Grade; Science Teacher
 
  K.12. Provisional Internship Permit for Diana Bermudez for the 2017-2018 School Year.
Speaker:
Mr. Carlos R. Gonzales, Assistant Superintendent, Human Resources & Risk Management
Rationale:
The employee listed below is being employed on the basis of a Provisional Internship Permit. There are no objections by the District and/or its administrators to employee this individual. Application Information; Diana Bermudez; Calexico High School; 9-12 Grade; English Teacher
 
  K.13. Accounts Payable Prelist.
Speaker:
Mei L. Randle, MBA, Asst. Supt. of Business Services
Rationale:
Upon the Board's approval of this prelist and the prelist addendum, accounts payable will finalize on Tuesday, August 29, 2017 and will receive checks on Thursday, August 31, 2017.
 
Attachments:
Prelist
Prelist Addendum
  K.14. Awarding of RFP No. 2017-03, Security Patrol Services and Agreement Approval.
Speaker:
Mei Randle, Asst. Superintendent of Business
Rationale:
As per approval from the Board, a Request for Proposal (RFP) was released on June 23rd; 4 local companies were emailed invitation to participate with inclusion of the RFP packet. An ad was also placed in local newspaper inviting additional companies to respond. Only two proposals were received. Invited companies: ASPS Security; Patrol Protective Services; Securitas Security Services; US Security Associates. American Guard Services responded to ad and requested RFP packet. Proposals received: ASPS Security; Patrol Protective Services Evaluation outcome is outlined in attached Summary of Evaluation Process
 
Financial Impact:
Funding: General $303,360 Annual
Attachments:
Agreement
Fee Schedule Services - ASPS Security
Fee Schedule Services - Patrol Protective Serv
Summary of Evaluation Process
  K.15. Resolution Regarding Disposition of Surplus Asset/Non-Asset Technology Equipment at Rockwood Elementary.
Speaker:
Jeremey Nielsen - Director of Facilities, M&O
Rationale:
Technology equipment listed is antiquated and unserviceable. Therefore, surplus is recommended for recycling.
 
Financial Impact:
None to report
Attachments:
RD- IT Surplus List
RD-IT Surplus Resolution
  K.16. Certificated Employment Report.
Speaker:
Carlos R. Gonzales, Assistant Superintendent
Attachments:
Certificated Employment Report
  K.17. Classified Employment Report.
Attachments:
Classified Employment Report
  L. RECONVENE TO EARLIER CLOSED SESSION (SEE ABOVE, ITEM D)
  M. RECONVENE TO OPEN SESSION
  N. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
  O. ADJOURNMENT
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